Handwritten Declaration Format: Official IBPS, SBI and RRB Text
The declaration wording printed in each notification, side by side, with the differences highlighted and a source for every text. Last checked 21 October 2026.
Declaration texts compared
Highlighted words differ from the IBPS PO text. Blanks of different lengths count as the same.
IBPS PO
CRP PO/MT-XVI
I, __________ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid. I will present the supporting documents as and when required.
Reference text for the comparison.
Source
IBPS Detailed Notification, CRP PO/MT-XVI (Vacancies of 2027-28)p. 38 (PDF p. 41) · Annexure III, Hand-written declaration Image“I, __________ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid.”Open official PDF ↗Source
IBPS Detailed Notification, CRP PO/MT-XVI (Vacancies of 2027-28)p. 38 (PDF p. 41) · Annexure III, Hand-written declaration Image“File Size: 50 KB – 100 KB”Open official PDF ↗IBPS Clerk
CRP CSA-XVI
I, _______ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid. I will present the supporting documents as and when required.
Same wording as IBPS PO.
Source
IBPS Detailed Notification, CRP CSA-XVI (Customer Service Associates, vacancies of 2027-28)p. 54 (PDF p. 57) · Annexure IV, Hand-written declaration Image“I, _______ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid.”Open official PDF ↗Source
IBPS Detailed Notification, CRP CSA-XVI (Customer Service Associates, vacancies of 2027-28)p. 53 (PDF p. 56) · Annexure IV, Hand-written declaration Image“File Size: 50 KB – 100 KB”Open official PDF ↗IBPS RRB PO / IBPS RRB Clerk
CRP RRBs XV
I, __________ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid. I will submit the supporting documents as and when required.
Differs from IBPS PO: uses “submit” where IBPS PO has “present”.
Source
IBPS Detailed Notification (revised), CRP RRBs XV (Officers Scale I–III and Office Assistants)p. 57 (PDF p. 59) · Annexure III, Hand-written declaration Image“I, __________ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid.”Open official PDF ↗Source
IBPS Detailed Notification (revised), CRP RRBs XV (Officers Scale I–III and Office Assistants)p. 57 (PDF p. 59) · Annexure III, Hand-written declaration Image“I will submit the supporting documents as and when required.”Open official PDF ↗Source
IBPS Detailed Notification (revised), CRP RRBs XV (Officers Scale I–III and Office Assistants)p. 57 (PDF p. 59) · Annexure III, Hand-written declaration Image“File Size: 50 KB – 100 KB”Open official PDF ↗SBI Clerk
SBI Junior Associates 2026-27 (CRPD/CR/2026-27/17)
I,______(Name of the candidate), Date of Birth ______, hereby declare that all the information submitted by me in the application form is correct, true and valid. I will present the supporting documents as and when required. The signature, photograph and left thumb impression is of mine.
Differs from IBPS PO: adds “Date of Birth ______,”; adds “The signature, photograph and left thumb impression is of mine.”.
Source
SBI Recruitment of Junior Associates (Customer Support & Sales), Advertisement No. CRPD/CR/2026-27/17p. 9 · Annexure-II (a)“I,______(Name of the candidate), Date of Birth ______, hereby declare that all the information submitted by me in the application form”Open official PDF ↗Source
SBI Recruitment of Junior Associates (Customer Support & Sales), Advertisement No. CRPD/CR/2026-27/17p. 9 · Annexure-II (a)“The signature, photograph and left thumb impression is of mine”Open official PDF ↗Source
SBI Recruitment of Junior Associates (Customer Support & Sales), Advertisement No. CRPD/CR/2026-27/17p. 9 · Annexure-II (ii)“File size: 50 kb- 100 kb”Open official PDF ↗What this page does
This page shows the handwritten declaration that IBPS PO, IBPS Clerk, IBPS RRB PO / IBPS RRB Clerk, SBI Clerk candidates must copy and upload, using the exact words printed in each official notification. The texts are placed side by side, the words that differ from the IBPS PO version are highlighted automatically, and each one links to its source page and to a compressor that sizes your scan for that exam.
How the declaration works
Why banks ask for a handwritten declaration
IBPS and SBI forms ask for four images: photograph, signature, left thumb impression and a short declaration in your own handwriting. The declaration is a confirmation that the details you entered are true, and the handwriting doubles as an identity check. At the exam centre or at document verification you may be asked to write the same text again, and the two samples are compared. That is why a typed or traced copy is not accepted from candidates who can write.
The wording is short, and the differences are small
All four texts share the same core sentence about the information being correct, true and valid. The differences are easy to miss when copying from memory or from a friend's sheet. The RRB notice changes a single verb in the second sentence. SBI adds a date-of-birth blank after the name and closes with an extra sentence confirming that the signature, photograph and thumb impression are yours. Copying the IBPS wording onto an SBI form, or the other way round, leaves you with a declaration that does not match what the bank printed, so pick your exam's text above and copy that one.
The comparison is generated, not marked by hand. The page breaks each official text into words and finds the longest run of words it shares with the IBPS PO version; whatever is left over is highlighted. Blanks are treated as equal whatever their length, because one notice prints a longer line of underscores than another for the same purpose.
Filling the blanks and keeping the wording exact
The first blank in every text is for your name, written as it appears in your application; the words in brackets after it only describe what belongs there. The SBI text has a second blank for your date of birth. Write it in the same format you used in the form and check it against your Class 10 certificate, because a date that differs from the form is an easy mismatch to spot.
Apart from the blanks, copy the printed text word for word, keeping its punctuation and sentence order. Small edits made from memory, such as “produce” in place of the printed verb or a missing “true and” in the middle, turn the bank's declaration into your own wording. Reading your sheet against the text above, one line at a time, catches most of these slips before you scan.
How to write it so it passes
The rules come from the notifications themselves. Write in English only, on white unruled paper, with a black pen, and keep to normal running handwriting.
- IBPS Clerk notification: “The applicant has to write the declaration in English only clearly on a white paper with black ink.”
Source
IBPS Detailed Notification, CRP CSA-XVI (Customer Service Associates, vacancies of 2027-28)p. 53 (PDF p. 56) · Annexure IV, Hand-written declaration Image“The applicant has to write the declaration in English only clearly on a white paper with black ink.”Open official PDF ↗ - IBPS Clerk notification: “The text should NOT BE IN CAPITAL LETTERS”
Source
IBPS Detailed Notification, CRP CSA-XVI (Customer Service Associates, vacancies of 2027-28)p. 54 (PDF p. 57) · Annexure IV, Hand-written declaration Image“The text should NOT BE IN CAPITAL LETTERS”Open official PDF ↗ - SBI Clerk notification: “Signature/ Hand-written declaration in CAPITAL LETTERS shall NOT be accepted.”
Source
SBI Recruitment of Junior Associates (Customer Support & Sales), Advertisement No. CRPD/CR/2026-27/17p. 9 · Annexure-II (ii)“Signature/ Hand-written declaration in CAPITAL LETTERS shall NOT be accepted.”Open official PDF ↗
Leave a little space around the text, keep the lines straight, and avoid crossing out. If you make a mistake, start again on a fresh sheet; a corrected declaration looks careless and may be questioned when it is compared with your writing later.
From paper to an upload-ready file
The scan has its own size rules, separate from the wording. IBPS and SBI give the declaration as 800 × 400 pixels at 200 DPI, which works out to about 10 cm wide and 5 cm tall when printed: 800 pixels divided by 200 dots per inch is 4 inches, or roughly 10 cm. Write the text so it fits a rectangle of about that proportion, two units wide for every one unit tall, and it will scale cleanly to the required size without squashing. The compressor linked under each text applies that exam's KB range and pixel size, and runs on your device.
How to use it
- Find your exam. Locate your exam in the comparison below and read its text in full, including the highlighted parts.
- Write it by hand. Copy the text in English, in your normal running handwriting, with a black pen on plain white paper. Do not use capital letters.
- Fill the blanks. Put your name in the name blank. For SBI, also write your date of birth exactly as on your Class 10 certificate.
- Photograph or scan the page. Capture the paper flat in daylight and crop close to the writing so the text fills the frame.
- Compress to size. Open the declaration compressor for your exam, linked under each text, to get the required pixel size and KB range.
- Upload and keep the original. Upload the JPG in the declaration field and keep the paper, as you may need to write it again at verification.
Worked examples: declaration scan specs
The declaration upload rules used across the 166 exam and post pages on this site, grouped where exams share identical numbers. These come from the same rules that drive each exam's declaration compressor; open an exam link to resize your scan to that exam's spec.
| Exam | File size | Pixels | Ink | Exam pages |
|---|---|---|---|---|
| SBI PO, SBI Clerk, SBI SO +25 more | 50–100 KB | Not fixed | Black | 31 |
| PNB Specialist Officer, RBI Junior Engineer, RBI Officers in Grade 'B' +8 more | 50–100 KB | 800 × 400 px | Black | 11 |
| PSB Local Bank Officer | 50–100 KB | 800 × 400 px | Not stated | 1 |
| UIIC AO 2026 | 50–100 KB | 800 × 400 px | Black or blue | 1 |
Common rejection reasons and fixes
A declaration is usually rejected for its format, not its content. These are the problems seen most, with the rule that applies.
- Written in capital letters
- IBPS Clerk notification: “The text should NOT BE IN CAPITAL LETTERS”Rewrite it in running handwriting, mixing capitals and small letters as you normally would.
Source
IBPS Detailed Notification, CRP CSA-XVI (Customer Service Associates, vacancies of 2027-28)p. 54 (PDF p. 57) · Annexure IV, Hand-written declaration Image“The text should NOT BE IN CAPITAL LETTERS”Open official PDF ↗ - Wrong exam's wording
- The SBI text includes your date of birth and an extra closing sentence; the RRB text uses a different verb. Copy the text shown above for your own exam.
- File outside the KB range
- SBI Clerk notification: “File size: 50 kb- 100 kb”Run the scan through the declaration compressor for your exam.
Source
SBI Recruitment of Junior Associates (Customer Support & Sales), Advertisement No. CRPD/CR/2026-27/17p. 9 · Annexure-II (ii)“File size: 50 kb- 100 kb”Open official PDF ↗ - Blue ink or ruled paper
- SBI Clerk notification: “The applicant has to write the declaration in English clearly on a white paper with black ink.”Rewrite with a black pen on blank white paper.
Source
SBI Recruitment of Junior Associates (Customer Support & Sales), Advertisement No. CRPD/CR/2026-27/17p. 9 · Annexure-II (ii)“The applicant has to write the declaration in English clearly on a white paper with black ink.”Open official PDF ↗ - Text too small or cut off
- A few lines in the corner of a full page become unreadable at 800 × 400 pixels. Crop close to the writing, and keep the whole text inside the frame.
Frequently asked questions
What is the IBPS handwritten declaration text?
For IBPS PO (CRP PO/MT-XVI) the text is: “I, __________ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid. I will present the supporting documents as and when required.”
How is the IBPS RRB PO / IBPS RRB Clerk declaration different from IBPS PO?
The IBPS RRB PO / IBPS RRB Clerk text uses “submit” where IBPS PO has “present”. The rest is the same. Full text: “I, __________ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid. I will submit the supporting documents as and when required.”
How is the SBI Clerk declaration different from IBPS PO?
The SBI Clerk text adds “Date of Birth ______,” and adds “The signature, photograph and left thumb impression is of mine.”. The rest is the same. Full text: “I,______(Name of the candidate), Date of Birth ______, hereby declare that all the information submitted by me in the application form is correct, true and valid. I will present the supporting documents as and when required. The signature, photograph and left thumb impression is of mine.”
Can I write the declaration in capital letters?
No. IBPS and SBI both state that the declaration must not be written in capital letters. Use ordinary running handwriting, as you would write a letter.
Should I copy the words "Name of the candidate"?
The blank is where your name goes, and the bracketed words describe what to write there. Write your full name as it appears in your application.
Can I type the declaration instead of writing it?
Only if you cannot write. The IBPS notices allow such candidates to upload the typed text with their left thumb impression below it. Everyone else must upload a handwritten copy.
What size should the declaration image be?
For IBPS PO, the notification gives 50–100 KB. Each exam's compressor page, linked below its text, applies the exact numbers for that exam.
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